Job Description

Job Description

Job Description

Description:

Accountable to the Assistant Director of Talent Search for performing a variety of clerical and administrative support activities associated with the Talent Search program. This is a 10-month position (September 1 through June 30). Work hours will be 40 hours weekly.

Provide administrative support

• For the Pre-College TRIO Director, Assistant Director, and Advisors
• Serve as program administrative assistant; create a welcoming atmosphere
• Coordinate office communications including but not limited to managing the Talent Search Outlook inbox, coordinating mailings, and delivering/picking up mail and packages from the Central post office.
• Manage office communications
• Contact parents and participants as needed to maintain up to date student information or to communicate program information
• Order and maintain office supplies
• Establish and maintain computer programs and files
• Attend and record minutes in staff meetings
• Supervise work study students
• Develop and maintain TS website through Central College platform and social media marketing presence for the program.
• Maintain electronic and paper record systems including participant files in a manner consistent with federal, institutional, and program policy

Event Coordination:

• With the assistant director or relevant staff, manage student applications for TS events like large group college visits, small group college visits, academic enrichment experiences, and large group events for program participants
• Serve as event chaperone when necessary

Manage TS Database:

• Serve as communication liaison between database provider and TS personnel
• Input student data and perform data checks
• Run monthly statistical reports to support program development and accountability
• Run other reports to maintain up to date status of program objectives
• Monitor progress of TS graduates through use of National Student Clearinghouse
• Prepare annual performance report for the Assistant Director and Director for their review and submission to the US Department of Education

Provide support to the Assistant Director for selection of new program participants

• Prepare application materials, arrange for translation of materials when appropriate
• Process applications and review applicant information for income eligibility
• Establish electronic and paper files for each participant
• Check files annually to ensure complete documentation to ensure preparation for potential audit

General Responsibilities:

• Maintain confidentiality with respect to participants’ academic and personal information.
• Maintain exemplary standards of confidentiality with respect to participant and project information
• Demonstrate commitment to personal professional growth.
• Consistently demonstrate a positive attitude.
• Must be open and adaptable to change.
• Must work cooperatively and respectfully with others.
• Perform other duties as assigned.

• Bachelor’s Degree
• One year of experience in education, student development, counseling, or related field
• Must possess excellent interpersonal, organizational, and communication skills
• Driver’s license required - this position requires regular travel to assigned target schools

Preferred Qualifications:

• Two years or more of experience in education, student development, counseling, or related field
• Knowledge/experience with student financial aid, FAFSA, scholarship applications and/or college admissions
• Experience in organization and record keeping

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