Job Description

Job Description

Duration: 6 months contract

Job Description:

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders.

This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics.

This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset.

Responsibilities:

• Calendar Management
• Proactively manage complex calendars across time zones.
• Schedule meetings with adequate prep/travel time and resolve conflicts.
• Respond promptly to scheduling requests.
• Optimize long- and short-term calendar planning.
• Recommend improvements for leadership time allocation.
• Expense Management
• Execute travel- and incidental-related expense activities.
• Complete expense reports in compliance with T&E policies.
• Approve expense reports for team members.
• Review/process invoices and submit purchase orders.
• In-Person Meeting Coordination
• Handle logistics for internal/external meetings.
• Book conference rooms and arrange catering.
• Confirm attendee lists and meeting room readiness.
• Prepare meeting materials (agendas, decks).
• Assist with note-taking as needed.
• Plan team dinners or activities.
• Travel Management
• Coordinate domestic and international travel for leaders.
• Arrange pre-travel requirements (visas, passports, tech support, cultural considerations).
• Remain available during travel to resolve issues.
• Prepare travel agendas and handle post-travel documentation.
• Team Event / Onsite Management
• Plan and execute team offsites, summits, and internal/external events.

Must-Have Skills:

• Extensive administrative support experience, Prior administrative experience supporting medical executives—particularly Chief Medical Officers, or Scientific Officers or similar leadership—is strongly preferred.
• Strong multi-calendar and cross-time-zone scheduling skills.
• Excellent written and verbal communication (email + Slack).
• Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides).
• Experience with Concur, Expensify, or similar expense management tools.
• Familiarity with Egencia or comparable corporate travel booking platforms.
• Highly organized, detail-oriented, and adaptable in fast-changing environments.
• Strong prioritization and time-management skills.
• Professional, courteous, and collaborative interpersonal style.
• Ability to work independently and with cross-functional teams.
• Effective problem-solving and ability to handle ad-hoc tasks.
• Comfort working under tight deadlines and fast-paced conditions.

• Desired:

  • Experience working in Big Tech or enterprise-scale Health AI platforms.

  Education:

  • Bachelor’s degree or equivalent exp.

  About US Tech Solutions:

  US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit

  US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

  Recruiter Details:

  Name: Ankit

  Email: ankit.s@ustechsolutions.com

  Internal Id: 25-54295

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